How to Facilitate a Successful Virtual Meeting

Virtual Meeting is an online collaboration tool that allows users to participate in video conferences with other participants in different locations. When they’re discussing a brand new project or brainstorming, the conference keeps them focused and productive. In addition to being able to let participants communicate with each other, Virtual Meeting includes features that improve productivity such as recording meetings, making transcripts, and offering accessibility for those who may require assistance due physical limitations.

It is important to clearly define the goals of your Virtual Meetings in advance to ensure that your participants are focused and avoid unproductive tangents. This ensures you cover the most relevant topics and allows your team to reach a clear conclusion at the end of the call.

Encourage your team members to take written notes during the virtual meeting. According to research, taking notes on paper can help people retain information and understand the material that they are learning. Additionally, encourage your participants to use the chat feature of your virtual meeting, or digital whiteboard tools to contribute. So even those who are hesitant to speak up can have their voices heard.

Start on time – Meetings that don’t start on time are likely to run over-time which can be a hassle for attendees. Be sure to start your Virtual Meetings at the scheduled time to begin the process right away.

Facilitate your virtual meeting by randomly calling attendees during the call to see whether they’re listening. This will not only boost participation, but will also increase the efficiency of your meetings by making sure everyone is heard.

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