Document sharing is a crucial part of collaborative business processes. But if not done correctly it could leave the possibility for hackers to hijack sensitive files.
Secure Document Sharing involves the electronic distribution of information deemed confidential or private, such as personally identifiable information (PII), or protected health information (PHI). This includes work-in-progress documents which are shared with colleagues to collaborate and review. This is typically done in conjunction with M&A activities and requires a solution that permits the exchange of large files in an ultra-secure online environment, as well as one that protects archived and working-in-progress files as well as the collaboration process itself.
The most commonly used https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ method is through cloud-based secure file sharing solutions that allow users to access online files in a controlled manner (e.g. printing, copying, and screenshot prevention). It also permits the control of shared folders and files, and allows for advanced security features, such as audit trails and encrypted.
Another option is peer-to -peer (P2P) document sharing, which enables computers to connect to one and transfer files directly without hosting them on a central server. It offers some advantages, such as lower storage requirements, higher transfer speeds, and a more customizable experience. However, it also comes with serious risks, including the accidental publication of personal information, viruses, malware and worms. It is not recommended to use in environments that are subject to strict compliance rules. Mimecast’s Secure Document Sharing solution provides an extremely secure method for teams to share documents with other parties, as well as internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access, to ensure that it is in line with organizational governance and best practices for secure sharing of documents.
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