Many companies are now pondering whether their information is secure following recent data breaches. With the proper virtual data room security features, it is possible to safeguard confidential documents from unauthorized access.
Traditionally, companies shared confidential documents with select parties in physical rooms. Due diligence is now conducted online in virtual rooms understanding functions of online storages that utilize secure cloud platforms. Virtual rooms are vital to the successful conclusion and execution of complex strategic transactions.
It is essential to have the right tools in place to securely and efficiently share sensitive documents, whether your business is undergoing M&A, bankruptcy or restructuring, or a capital raising. The top virtual data room providers provide ironclad data protection with robust collaboration tools and remote access retrieval. These include Chinese walls and watermarking, automatic indexing and Q&A workflows. Moreover, top virtual data rooms are able to ensure compliance with international standards such as GDPR, CCPA, and SOX using protocols reporting and auditing tools.
To ensure that confidential information is not falling into the wrong hands, secure document viewing features like fence views, view only modes, and access restrictions are crucial. You must also ensure that the virtual data room encryption software is able to secure both information in transit as well as data at rest.
A secure data room solution will also allow you to download documents in PDF format to view offline. This is a feature that is common since some users wish to print copies of their documents so that they can read them even if they are not connected to the Internet. However, if you allow this to be a feature in your VDR then any protection applied to the original document will be automatically removed, resulting in an unprotected PDF.
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